BY-LAWS
OF
YORKTOWN HUSKERS CLUB, INC.
(A Not-for-Profit Corporation)
ARTICLE I
OFFICES
The offices of the Corporation shall be located in Yorktown Heights, NY 10598.
ARTICLE II
BOARD OF OFFICERS
1. The Corporation shall be managed by its Board of Officers. Each Officer shall be at least 18 years of age. The number of Officers constituting the entire Board shall not be less then five (5). The number of Officers may be increased by action of the Members or the Board of Officers, provided that any action by the Board of Officers to affect such increase shall require the vote of a majority of the entire Board of Officers.
2. The Membership may elect or appoint a President, one or more Vice-Presidents, a Secretary, a Treasurer, one or more Assistant Secretaries or Treasure, or such other officers that the Membership or Board of Officers may from time to time appoint.
3. The Board of Officers shall consist of those persons elected by the Membership at the Annual Meeting of the Corporation, usually held the last meeting of the school year. Each Officer shall hold office until the following Annual Meeting of the Membership.
4. Officers shall be elected to hold office until the expiration of the term for which he or she was elected, and until his or her successor has been duly elected and qualified, or until his/her death, resignation or removal.
5. An Officer may be removed with or without cause by vote of the majority of the Board of Officers present at any meeting of the Membership called for that purpose.
(b) An Officer may resign from office at any given time by delivering a written resignation to the Board of Officers unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board. Acceptance of such resignation, unless required by the terms thereof, shall not be necessary to make it effective.
6. An Officer elected to fill a vacancy caused by resignation, death or removal shall be elected to hold office for the unexpired term of his/her predecessor.
7. The President shall preside at all meetings of the Board of Officers. If the President is not available to preside at the meeting, any other Officer chosen by the Board shall preside.
8. The President shall be the chief executive officer of the Corporation, shall have general supervision of the affairs of the Corporation, and shall keep the Board of Officers fully informed about the activities of the Corporation. He or she shall have the power to sign alone, unless the Board of Officers shall specifically require an additional signature, in the name of the Corporation, all contracts authorized whether generally or specifically by the Board. He or she shall perform such other duties as shall from time to time be assigned by the Board of Officers.
(b) In the absence or disability of the President of the Corporation, the Vice-President or, if there be more than one, the Executive Vice-President shall perform all the duties of the President. The Vice-President shall perform such duties as may be prescribed by the Board of Officers from time to time.
(c) The Secretary shall attend all meetings of the Members and the Board of Officers, and shall preserve in the books of the Corporation true minutes of the proceedings of all meetings. He or she shall safely keep in his or her custody the seal of the Corporation and shall have authority to affix it to all instruments where its use is required. He or she shall give all notices required by these Bylaws, or resolution and shall perform any other duties as may be delegated by the Board of Officers or by the executive committee.
(d) The Treasurer shall keep or cause to be kept full and accurate accounts of receipts and disbursements of the Corporation. He or she shall have the care and custody of all the funds and securities of the Corporation, and shall deposit or cause to be deposited said funds in the name and to the credit of the Corporation in such bank accounts at such depositories as the Board of Officers may from time to time determine. He or she shall disburse funds of the Corporation as may be ordered by the Board, taking proper vouchers for the disbursements and shall render to the president and directors at the annual meetings of the board, and whenever requested by them, an account of all treasurer transactions and of the financial condition of the Corporation. He or she shall, when duly authorized by the Board of Officers, sign and execute all contracts in the name of the Corporation when counter-signed by the President; sign checks, drafts, notes and orders for the payment of money, which shall have been duly authorized by the Board of Officers and counter-signed by the President if applicable.
(e) The Assistant Secretary, in the absence or disability of the Secretary, shall perform the duties and exercise the powers of the Secretary. The Assistant Treasurer, in the absence or disability of the Treasurer, shall perform the duties and exercise the powers of the Treasurer.
9. Any action required or permitted to be taken by the Board of Officers or any committee thereof may be taken without a meeting if all members of the Board of Officers or committee consent in writing (email permitted) to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by the members of the Board of Officers or committee shall be filed with the minutes of the proceedings of the Board of Officers or committee.
10. The Board of Officers is authorized to select such depositories as it shall deem proper for the funds of the Corporation’s and shall determined who shall be authorized in the Corporation behalf to sign bills, notes, receipts, acceptances, endorsements, checks, releases, contracts and documents.
11. The funds of the Corporation may be retained in whole or in part in cash or be invested and reinvested from time to time in such property, real personal or otherwise, including, stocks, bonds, or other securities as the Board of Officers may deem desirable.
12. Board of Officers must be in good standing as Members of the Organization.
13. The Corporation may, to the fullest extent now or hereafter permitted by law, indemnify any person made, or threatened to be made, a party to any action or proceeding by reason of the fact that he, his testator or intestate was an officer of the Corporation, against judgments, fines, amounts paid in settlements and reasonable expenses, including attorney’s fees.
ARTICLE III
MEMBERSHIP
1. Active membership will consist of any persons over the age of 18 years old, who is interested in supporting the mission of the Organization.
2. The Board of Officers will determine the membership fees or lifetime fees for Club members. The Club will post the annual membership fees, collect membership dues, and manage an accurate database of all of all members including a log of past members.
3. Membership will include member and spouse, each having a separate vote.
4. A notice shall be sent to each member annually, in advance, for dues at the beginning of each school year. Any member who is six months in the arrears shall be automatically dropped from the rolls.
ARTICLE IV
MEETINGS
1. Regular membership meetings of the Club for the transaction of business shall be held monthly as determined by the Board of Officers.
2. Ten members, in good standing, shall constitute a quorum. Officers and members can make up the quorum.
3. A majority vote of those present and in good standing shall determine the Clubs actions and policy.
4. Meeting practices will follow Robert’s Rules of Order.
ARTICLE V
ELECTION OF OFFICERS
1. The President of the Club shall appoint a nominating committee of three members whose duty will be the selection of a slate of officers for the following year. This slate will be presented to the membership at the May meeting for nomination and election.
2. All voting shall be by paper ballot. No proxy shall be allowed. A majority vote of those present and in good standing shall constitute an election. Nominations for all offices will also be accepted from the floor prior to elections with the consent of the nominee.
3. Terms of office are all one year from August 1st to July 31st of the following year.
ARTICLE VI
CLUB OPERATIONS
1. Regular meeting dates of the Organization will be determined by the Board Officers. The meeting shall be posted on the YSCD calendar.
2. Huskers Club must supply Certificate of Insurance to the YCSD as stated in YCSD Policy. Board of Directors must provide liability insurance to cover the Club and its volunteers.
3. The Club shall keep complete records and books of account of the Corporation, including a minutes book, which shall contain a copy of the Corporations Certificate of Incorporation, a copy of these Bylaws, a copy the Corporations Certificate of Liability Insurance and all minutes of the meetings of the Board of Officers, or any committee thereof, of the Members as well as a list or record containing the names of all members.
4. The fiscal year of the Corporation shall be fixed by the Board of Officers shall from time to time, subject to applicable law.
5. These Bylaws may be amended, altered or repealed, and new Bylaws may be made, by the Board of Officers at a special meeting of the Board of Officers called for the purpose of amending these Bylaws provided that any notice so such meeting includes the proposed amendment, alteration or repeal of these Bylaws. The foregoing action shall require an affirmative of 2/3 of those present at any such meeting.
HUSKER CLUB GUIDELINES FOR
ATHLETIC TEAM FUND-RAISER AND TEAM TRIPS
Created: 2/24/2010
(a) All YCSD athletic team fund-raisers and team trips, where the Huskers Club will be used to process (hold, distribute money on behalf of sports teams), will require written notification from the Athletic Director indicating that the specific team fund-raiser or trip has been approved by the District.
(b) Each fund-raiser or team collection should be assigned a contact person for the Huskers Club to communicate through. Either a team parent or someone appointed by the Athletic Director will be paired up with a Huskers Club representative for the fund-raising efforts.
(c) All money will be collected by the team parent or the designee appointed by the Athletic Director, funds will be deposited within Huskers Club accounts via the assigned Huskers Club representative. The money will be counted and a signed receipt for funds will be given to the team parent or designee.
(d) Five (5) days notice must be given by the Coach, Assigned Team Designee or the Athletic Director; to the Huskers Club for all checks to be paid to the YCSD for the transfer of fund-raiser/trip.
(e) Checks will be written out from the Huskers Club to the YCSD for the amount collected for the event. Funds may be held by the Huskers Club for future expenditures and will be allocated for the specific team who raised the funds.
(f) All checks will be written out to YCSD for fund-raisers approved by the school. The Huskers Club will not front or prepay any funds that are not in the teams account. The teams will also be charged for any return of check fees incurred by the Huskers Club.
(g) The Huskers Club will not charge teams for processing when parents pay the money needed to attend a trip and where no fund-raising is taking place for the expenditures.
REQUEST PROCEEDURES FROM ATHLETIC DIRECTOR, COACH,
TEAM MEMBERS, TEAM PARENTS
(a) For any and all requests for support from the Huskers Club, albeit from the AD, coach, player, parent, school district, a HUSKER FUND REQUEST FORM (ATTACHED) must be completed and submitted to Huskers Club Board Member.
(b) Upon receipt of the Fund Request Form, a Board representative will be assigned to the request. The Huskers Representative will present the request at the monthly Huskers Club meeting for discussion and for vote. All Fund Request Forms must first be approved by the Athletic Director at YHS.
(c) The Fund Request will be voted upon at the public meeting. The Requester and the Athletic Department will be notified of the decision by a Husker Board Member.
CLUB MEMBERSHIP DUES
Created 4/12/2011
1. Annual membership dues will be collected in the amount of $75.00 per family
2. A Family Lifetime Membership can be obtained (in lieu of annual membership) for the sum of $150.00. The Lifetime Membership would support all students attending YCSD.
3. Only Huskers Club Members, who have been paid members for their students junior and senior years of high school, will be qualified for the monetary portion HUSKERS AWARDS, awarded at the SENIOR ATHLETIC AWARDS BANQUET. These awards are funded by the Husker Club’s fund-raising efforts.
4. A family must be a paid member by Oct 31st of their child's junior year in order to fulfill the two year requirement to qualify for any monetary Huskers club awards.
Effective 7/1/2016
- Annual membership dues: $ 75.00
- Lifetime membership dues: $150.00
